Report GT-07/2020
1. Presentation
On June 17, 2020, the Rectory designated Working Group 7 with the publication of the Ordinance
GR-45/2020, with the aim of organizing training in Safety, Sanitary Measures and
Personal and Environmental Hygiene during the COVID-19 pandemic, through courses
online for students, teachers, employees, researchers, contractors, in the areas
academic and health sector.
This document presents the progress of the Group's work to date and also
a proposal for its action in the short term, which can be readjusted based on the
definition of the University regarding the start date of the gradual return to activities
face-to-face, still undefined.
To carry out the proposed work, GT 07 is considering:
• The General Plan for the gradual return to the University’s in-person activities, which
establishes the scheduling and differentiation of audiences and activities carried out;
• The general protocols recommended by the Ministry of Health and State Government
from São Paulo, with the validation of GT 06 within the scope of Unicamp;
• Specific protocols being developed by the other Working Groups
designated by the Rectory, who determine new procedures for the use of
common spaces and flows of people on campus;
• Training strategies and formats suitable for different audiences to be
trained, mediated or not by technology.
The Group does not yet have all the information to format its training in
complete, as it depends on the protocols defined by the other GTs, in the process of
elaboration. However, we present in the document a set of premises, actions already
carried out and actions planned to achieve the objective proposed for the GT.
We consider training here as a set of actions that begin with the organization
of content in different formats and levels of coverage, go through its production and
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availability to identified audiences and niches and ends with monitoring of
training indicators. The GT understands that occasional
actions of Unicamp, as employer, in cases of non-participation of employees
training or non-application of the content covered therein.
2. Team
The Group is made up of the following members, designated in Ordinance GR-45/2020.
• Monica Rovigati (EDUCORP)
• Angélica Olivetto de Almeida (EDUCORP)
• Lina Amaral Nakata (SVC)
• Anderson Manoel Batinga de Araújo (SVC)
• Salvador Jesus dos Santos (SVC)
• Luis Antônio Padilha (SVC)
• Raimundo Nonato Ferreira Teixeira (SVC)
• Gisele Maria Collado Rafael da Silva (DEA)
• Thaís Helena Varanda Teixeira (DGRH/DSO)
• Igor Benedick Coimbra (DGRH/DSO)
• Daniela de Almeida Martins (DGRH/DSO)
• Marilisa de Mello Freire Rossilho (PROEC)
• Maria Luiza Moretti (FCM/CCIH/NVE)
• Carolina Carvalho Ribeiro do Valle (FCM/CCIH/NVE)
• Soely Aparecida Jorge Polydoro (EA2)
• Marco Antônio Garcia de Carvalho (GGTE)
• Eduardo Galembeck (Extension School)
The servers joined the group later
• Marcio Clebson dos Santos Alves (CIPA/FEF)
• Edvaldo de Barros (SVC)
Members’ contributions to the Group are linked to their respective areas of activity
at the University, covering a large part of the profiles necessary for the development of
activities required of the GT. Still, we will need to rely on external professionals
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to the group to carry out the steps related to editing the video classes, as we do not have
professional group in the area.
3. Interfaces
Training will be offered considering the internal protocols defined by others
GTs, especially those that refer to the different niches that exist on campus.
Therefore, internally, we await the protocols of the following WGs on their themes
Specifics:
• GT 01 - Acquisitions: acquisitions and hiring can, to some extent,
require greater detail on some aspects covered in the training.
• GT 02 - Restaurants: protocols for use and access to these spaces
will integrate the scope of training, both for users and, eventually,
for servers in the area.
• GT 03 - Housing: the defined protocols may integrate the scope of training,
considering employees, residents and visitors of Student Housing.
• GT 04 - Common Spaces: defined protocols will integrate the scope of training,
in relation to access and use of classrooms, laboratories, service areas and
other specific areas with a large flow of people.
• GT 05 - Safety: protocols will integrate the scope of training in relation to
waste disposal, use of circular and chartered buses, automobiles, flows of
pedestrians, canteens and social spaces on campus.
• GT 06- Procedures and guidelines regarding medical monitoring,
epidemiological, vaccination and community testing should be part of the scope of
training, aiming at adequate guidance from the internal community to guarantee their
return safely to campus.
• GT 09 - Organize the University's communication with the external and internal community
during the COVID-19 pandemic, which is strongly related to the actions of
training and development, insofar as the educational actions proposed therein
will need to reach all audiences.
• GT 10 - Specific issues not addressed in the other GTs may eventually be
addressed in this GT, responsible for systematizing the responses and Specific Plans
of bodies and units.
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4. Development of work
The GT met in two meetings (26/06 and 02/07/2020), with the significant participation of
its members and with the sharing of various materials, with the aim of building
proposal for general and specific training. The work began by analyzing and validating:
• Partial content already developed by Educorp, SVC and specialists in the field of
infectious diseases from FCM/HC/CAISM;
• Materials on similar protocols and training carried out by other organizations,
public and private;
• Content presented by group members.
Subsequently, the Group compiled proposals for posters produced in the different WGs,
forwarding them to GT 06, for standardization of technical content. According to
alignment between the GT coordinators, GT 09 will prepare a visual identity proposal
single for all materials and videos used in the return to activities process
face-to-face at the University.
Considering strategies to promote learning among different audiences, the Group
defined the following premises:
• All material produced must use language and strategy that aim to generate
a welcoming, caring and safe environment for employees and all
audiences who attend Unicamp;
• The different training materials must reach all audiences in the
University, in formats suited to each of them. Considering that part of the
internal public may not have access to the internet and video classes, we discussed the
possibility of preparing printed material about the protocols, such as posters,
booklets and banners, in addition to animations and video classes, which will make up the material
relating to training;
• The different materials produced must communicate the paths/contacts for
resolution of specific issues not explained;
• Although in different formats, the materials produced must have identity
single institutional;
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• Introductory content/video must be produced, presenting basic information
the pandemic and its contextualization at the University;
• The virtual learning environment must enable monitoring of indicators
participation of Unicamp's internal public (teachers, employees from all
careers and students) without, however, hindering access to training.
The training will cover basic and general content common to the entire community
university and specific themes with procedures and protocols restricted to certain
user niches or areas. At the current stage of work on GT 07, we plan to carry out
of the following video lessons, each not exceeding 10 minutes in length, with the
following preliminary notes:
1. Video lesson 1
Introductory video with a broad approach to COVID 19, containing main
symptoms, history, research and international indicators, in Brazil and at Unicamp.
Actions and campaigns carried out and ongoing at the University related to the pandemic,
actions adopted to enable the return to face-to-face activities safely, with good
welcome to campus and training.
2. Video lesson 2 (general training)
Individual behaviors and care to protect health, such as: mandatory
testing for COVID 19, daily use of the application to assess health conditions; H1N vaccination1, hand hygiene, use, hygiene and disposal of
masks, respiratory etiquette, hygiene of cell phones, bags, keys, cards and
other individual belongings.
3. Video lesson 3 (general training)
Individual behaviors and care to be adopted in your work environment
work, such as cleaning frequent touch surfaces, accessing buildings with
of sanitizing mats2, use of elevators and stairs, approaches and greetings,
use of drinking fountains, toilets, internal flow of people and waste disposal,
processing of physical documents and receipt/delivery of materials and orders,
providing services.
1 Procedures to be included in training if established by GT 06 2 Depending on the protocols established in GT 06 and possible acquisition by GT 01
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4. Video lesson 4 (general training)
Use of charters and circulars and flows of cars, bicycles and pedestrians in the
campus and proper waste disposal.
5. Video lesson 5 (general training)
Use of university restaurants, cafeterias and other food services
on campus and sectoral pantries and correct use of individual utensils or
disposable items and their disposal and/or hygiene.
6. Video lesson 6 (specific training: teachers and students)
Procedures and behaviors to be adopted in classrooms and laboratories;
remote classes, outdoor classes, in-person classes in practical activities for students of
end of course, distancing, use of masks and/or face shields for teachers,
surface cleaning, material sharing and waste disposal.
7. Video lesson 7 (specific training: security guards)
Instructions on all current protocols, aiming to provide guidance
suitable for internal and external audiences on campuses, including outsourced companies. O
training should prioritize an educational approach to obtain adherence from the
target audience, especially in the case of postures and behaviors that are inconsistent with
to those recommended in the protocols.
8. Video lesson 8 (specific training: managers and directors)
Instructions on all current protocols, so that managers and directors
able to effectively and safely guide their teams regarding the
correct procedures and referrals. Training must enable
opportunity to welcome and clarify doubts, you must consider the role and
of the manager in promoting the engagement of their teams and peers for adherence and adoption
of the procedures and behaviors established in the protocols and must address
aspects related to your and your team’s emotional well-being in the face of the new
scenario imposed by the pandemic. The course must also address the responsibility of the
manager regarding compliance with protocols, on his part and that of his team,
presenting approaches that correct and guide expected behaviors,
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also indicating the paths for forwarding and solving possible
non-compliance with protocols established by the University.
9. Video lesson 9 (specific training: CIPA members)
Instructions on all current protocols, considering the need for
disseminate protocols among all Unicamp servers, providing guidance for their
compliance and referrals provided for in cases of non-compliance.
10. Video lesson 10 (specific training: health professionals)
Even though health teams have already undergone various training in
beginning of the pandemic, specific protocols for the area on
donning and doffing, use, packaging, hygiene and
disposal of masks, hand hygiene and other specific protocols
related or not to the fight against COVID 19.
Depending on the level of specificity presented in the protocols of the other groups,
We assess that it may still be necessary to develop specific training for
servers in the following areas: a) University Restaurants, considering new
procedures for producing and distributing meals to the public served; and b)
DEPPU/DEDIC, considering the care of children on campus.
There is also the prospect of using gamification as a strategy for fixing the
content presented in the video classes and to obtain participant engagement, to be
developed in partnership with the COVID 19 Observatory GT.
Additionally, it is intended to enable the creation of short videos using software
animation, containing some of the main aspects covered in the video classes. Such videos
will be used in communication and public engagement strategies, led by the
GT 09 – Communication, which will ensure its dissemination through communication channels
more appropriate institutions.
Details of the specific modules will be built as soon as we have the definitions
regarding all training protocols.
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5. Action planning
It is expected that the preparation, production and availability of training will be organized
based on the following planning and schedule. We are certainly not done with this planning.
all the actions that the project will require, but we identify the main steps in a
preliminary time perspective for completion and delivery.
Team Action
responsible
Status Deadline3
Content 1. Evaluate and validate available material Profa. Maria Luiza, Angelica, Carolina, Thaís, Igor, Daniela
Completed By 06/07/2020
2. Assess the need for training in
specific themes, in formats suitable for different audiences
Mônica, Angélica In progress Until 17/07/2020
3. Develop and validate training content
Clinic
Prof. Maria Luiza, Angelica, Carolina, Thaís, Igor, Daniela and GT 06
In progress Until 17/07/2020
4. Obtain protocols from other groups Mônica In progress Until 24/07/2020 5. Organize training on trails
covering general and specific modules, in formats suitable for different audiences
Monica, Angelica. Not started Until 24/07/2020
Technologies and Production 1. Evaluate material already produced (recorded scenes,
scripts and posters)
Marilisa, Lina, DSO, Prof. Edward
Completed By 10/07/2020
2. Evaluate/define platform/channels for
availability of video classes and other content, considering different audiences
Prof. Marco Antonio and GT Comunicação
Completed By 10/07/2020
3. Identify training actions/strategies
according to theme and different audiences (video classes, booklets/manuals, printed and digital posters, pills/tips, memes, ....)
Monica, Angélica, Marilisa
In progress Until 17/07/2020
4. Finalize the script for the video classes
general training
Angélica In progress Until 20/07/2020
5. Record missing scenes from general training EDUCORP Team Not started Until 31/07/2020 6. Editing of general training video classes Zanini and Waldir/GGTE and
Larissa/Extecamp
Not started Until 10/08/2020
7. Production and review (and printing) of materials
educational in all its different formats and for all audiences
GT 07 + GT 09+ GT6 In progress Until 15/08/2020
8. Editing training video classes
specific
Zanini and Waldir/GGTE and Larissa/Extecamp
Not started Until 20/08/2020
Management and communication 1. Define/enable appropriate official channels for
disclosure
Mônica, Marilisa and GT 09 In progress Until 24/07/2020
3 The deadlines are only initial indications and may change depending on the receipt of the protocols from the other GTs and definitions regarding the date of return to face-to-face activities at the University.
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Mônica, 2. Preparation of IN/Resolution regarding the
GR, DGRH In progress Until 15/08/2020 mandatory participation in training (servants, teachers, outsourced workers)4 and other aspects (certification, sanctions, link with return?) 3. Intensive and periodic disclosure of
Marilisa and GT 09 Not started Start 10 days training and guidance5 before the date of
first return 4. Organize and carry out training/approach
in-person (with specific audiences: security guards, cleaning staff, outsourced workers, cipeiros)
Not started Home 10 days
before the date of the first
5. Make training material available on-site
Platform and on the Unicamp Portal
Anderson, Ferreira, Raimundo, Barros (guard training); Angélica and Carolina (Health staff); Igor and Thais (cleaning/maintenance) Márcio (CIPA), Profa. Soely: GGTE/Educorp teachers6 +GT Communication
Not started Home 10 days
before the date of the first return 6. Monitor everyone’s participation indicators
the public
DRGH/DSO + HR
Not started Periodically, Units
from the beginning of the first return, until everyone has completed the training
6. Referrals
We must mobilize the members who will work in specific stages, moving forward with each
one of the planned steps. It is at this moment that we foresee the need to include
other profiles to the group to carry out specific activities for editing and finalizing the
video classes and short videos (pills) for dissemination among different audiences.
Another important aspect refers to the integration of the Moodle Platform with the Senior System,
aiming at the automatic generation of certificates or information on participation in training,
which must be accompanied by terms of awareness and compliance with protocols
presented. This integration will enable the management of the public already trained and capable of
return by the Units' HRs together with the DGRH/DSO, which already have a flow of
similar work in other processes.
4 5 6 Discuss relevance with GR/DGRH In conjunction with the Communication GT Depending on the viability of a specific instance for Educorp.
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In this sense, there is a pending demand from EDUCORP with GGTE and TI/CGU to
creation of a specific Moodle instance to enable the interface between this platform and the
Senior System. In addition to enabling the management of information for this training
specific, it will also solve the School's problem by automating a large part of its
academic and management processes.
Regarding the date of return to face-to-face activities - this date determines the deadline
limit for carrying out our work - we are working with the hypothesis of resumption
In September. In the perspective of returning on a date other than this, we will adjust our
schedule for completing and making training available to the public in a timely manner.
And, in conclusion, we highlight the need to provide regulation regarding the linking
from participation in training to return, regarding the moment of its completion
(prior to or concomitantly with the return), regarding its obligation, for which
public and possible collection mechanisms, if applicable.
Campinas, July 14, 2020.
Working Group 07 Ordinance GR-45/2020
